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each member notice of the addition of any subject to the agenda for any meeting. (3) The Administrative Council may at any time authorize any subject to be placed on the agenda for any meeting even though the notice required by this Regulation shall not have been given. Regulation 4 (1) The Chairman shall be the Presiding Officer at meetings of the Administrative Council. (2) If the Chairman is unable to preside over all or part of a meeting of the Council, one of the members of the Administrative Council shall act as temporary Presiding Officer. This member shall be the Representative, Alternate Representative or temporary Alternate Representative of that Contracting State represented at the meeting that stands highest on a list of Contracting States arranged chronologically according to the date of the deposit of instruments of ratification, acceptance or approval of the Convention, starting with the State following the one that had on the last previous occasion provided a temporary Presiding Officer. A temporary Presiding Officer may cast the vote of the State he represents, or he may assign another member of his delegation to do so. Regulation 5 (1) The Secretary-General shall serve as Secretary of the Administrative Council. (2) Except as otherwise specifically directed by the Administrative Council, the Secretary-General, in consultation with the Chairman, shall have charge of all arrangements for the holding of meetings of the Council. (3) The Secretary-General shall keep a summary record of the proceedings of the Ad-ministrative Council, copies of which shall be provided to all members. (4) The Secretary-General shall present to each Annual Meeting of the Administrative Council, for its approval pursuant to Article 6(1)(g) of the Convention, the annual report on the operation of the Centre. Regulation 6 (1) The Secretary-General and the Deputy Secretaries-General may attend all meetings of the Administrative Council. (2) The Secretary-General, in consultation with the Chairman, may invite observers to attend any meeting of the Administrative Council.
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